Sample HR Letter: Suspension (Post-Domestic Inquiry)
After due inquiry, if the Board of Inquiry found the employee guilty, an employer may dismiss the employee without notice, downgrade the employee, or impose any other lesser punishment as deemed just and fit, which include a punishment of suspension without wages, and there is such suspension, it shall not exceed a period of two weeks. A sample of suspension letter after due inquiry is as follow:
<Ref. No.>
<Name>
<Designation, Department>
Dear <Name>,
Suspension
We refer to the Board of Domestic Inquiry head on <date> on the specific allegation(s) of misconduct levelled against you as stated in our letter of charge dated <date>.
We have carefully gobe through the records of the inquiry, the relevant documents and findings of the Board of Inquiry, and concur with its findings that on the evidence adduced at the inquiry the charges levelled against you have been successfully proved (state those which are proved, if not all charges are proved). The charges levelled against you and proved against you at the inquiry being grave and serious, which the appropriate punishment would be dismissal.
Under the circumstances, we would have been justified in dismissing you from service. However, in consideration of the fact (that you have pleaded for leniency / any other extenuating circumstances), it has been decided not to dismiss you. Alternatively, we have decided to suspend you from duty without payment of wages for <number of> days with effect from <duration> in accordance to Section 14(1) of the Employment Act 1955. You will therefore report for your normal duty on <date>.
We hope you will reciprocate our goodwill by better conduct on your part in the future.
We wish to caution you that any further act of misconduct committed by you will in future merit serious disciplinary action from the Company including the punishment of dismissal, if so warranted by the facts and circumstances of the case.
Thank you.
Yours faithfully,
<Signatory>
