Sample HR Letter: Dismissal (Post-Domestic Inquiry)
If the Board of Inquiry found an employee guilty after a domestic inquiry, and the Management has decided to dismiss the employee’s service, the following sample of dismissal letter is to serve to the employee:
<Ref.>
<Date>
<Name>
<Designation / Department>
Dear <Name>,
Dismissal
We refer to the Domestic Inquiry held on <date> on the specific allegation(s) levelled against you as stated in our letter of charge to you dated <date>.
We have carefully gone through the records of the inquiry, the related documents and finding of the Board of Inquiry, and concur with its findings that on the evidence recorded at the inquiry the charges levelled against you have been sufficiently proved (if not all the charges proved, state those which are proved).
As the charges levelled against you and proved against you at the inquiry being grave and serious, the appropriate punishment is dismissal. We have looked into your past record of service with the Company with a view to finding any extenuating circumstances, however, we regret that there are none.
In this circumstances, it has been decided to dismiss you from service. Accordingly, you are hereby dismissed from your service with the Company with effect from the date of this letter. You are required to return all company property under your possession to the Company, otherwise, appropriate reimbursement will have to be made by you to meet the cost of company property that are not returned by you.
After you have returned all company property under your possession, you may collect all monies due to you at Human Resource Department during normal office hours.
Thank you.
Yours sincerely,
<Signatory>
