Sample HR Letter: Suspension
If an employee is alleged to have committed a misconduct, he / she may be suspended from duty pending investigation. The following is a sample letter of an employee to be suspended from duty as a result of suspected false Medical Certificate.
<Ref. No.>
<Date>
<Name>
<Designation / Department>
Dear <Name>
Suspension
It has been reported by your immediate superior to us that you were on long medical leaves from <duration>. However, your medical certificates only reached us on <date>. Due to certain irregularities suspected in the medical certificates submitted, the Company is currently investigating the said irregularities.
You are hereby suspended from duty for <number of> days, beginning <duration>, pending further investigation by the Company. You are required to report back for duty to the <immediate superior> on <date> at <time> (must be specified).
During the period of suspension, you are not allowed to enter the Company’s premises without the prior written approval of the Human Resource Department. You are also required to be available at your home address during reasonable hours to enable the Management to communicate with you, if necessary.
Please acknowledge receipt of this letter by signing and returning the attached duplicate copy to us.
Thank you.
Yours faithfully
<Signatory>
************************************************************
Acknowledgement
I hereby understand and acknowledge receipt of the letter.
Name:
NRIC No.:
<Signatory>
Date
