Sample HR Letter : Warning Letter
After serving an employee who has committed a misconduct with an explanation letter, and confirm his misconduct after investigation, which, the misconduct is not severe enough for termination / a chance is decided to be given to the employee for improvement, a warning letter could then be served to the employee. A sample of warning letter is as follow:
<Date>
<Name>
<Designation>
<Department>
Re: Warning Letter
We refer to your explanation dated <date> in respect of the allegation made against you.
After due consideration of your explanation and the investigation into the matter(s), the Management has concluded that your explanation is not acceptable.
The Management views your failure to follow the Company’s rules and regulations / code of conducts as (a) serious offence(s).
Therefore, the Management has decided to serve you with a Warning in order for you to improve. Should you fail to pay heed to this reminder, and if you repeat the same misconduct, the Management will take necessary actions, which may include final warning / termination of your service with the Company.
Please acknowledge receipt of this letter by signing and returning the attached duplicate copy to us.
Yours faithfully
<Signatory>
***********************************************************
ACKNOWLEDGEMENT
I hereby understand and acknowledge receipt of this letter.
<Signatory>
<Name>
<IC No.>
<Date>
