Sample HR Letter : Notice of Domestic Inquiry
If an employee has been confirmed to have conduct a severe misconduct, and the Company has decided to proceed with domestic inquiry before any disciplinary action is taken, the following letter could be served to the employee as a notice of domestic inquiry:
<Ref. No.>
<Date>
<Name>
<Designation>
<Department>
Dear <Name>
Re: Notice of Inquiry
We refer to your explanation dated <date> in reply to our letter dated <date>, it has been found that your explanation is not satisfactory. It is therefore proposed to hold an Inquiry into the allegation(s) made against you.
You are hereby requested to be present personally at <place> at <time> on <date> to attend this inquiry.
At this inquiry, you shall be given the full opportunity to conduct your defense by examining your witness(es) and cross-examining the Company’s witness(es). You may also bring along with you documentary evidence that will help you with your defense (if applicable).
If you fail to present yourself at this inquiry at the place, time and date indicated above, the inquiry shall be proceeded with ex-parte (or in your absence).
Since the allegation(s) / charge(s) levied against you is / are of a serious nature, you are hereby suspended on half / full pay for a period of <number of> days pending the inquiry.
Please acknowledge receipt on the duplicate copy of this letter and return to me.
Yours faithfully
<Signatory>
***********************************************************
ACKNOWLEDGEMENT
I hereby understand and acknowledge receipt of the letter.
<Signatory>
<Name>
<IC No.>
<Date>
