Sample HR Letter: Performance Improvement Program (PIP)
The following is a sample of PIP meeting letter to be served to the staff, prior to such meeting.
<Ref. No.>
<Date>
<Name>
<Designation>
<Department>
Dear <Name>
Performance Improvement Program (PIP)
This communication is further to the performance review discussion on <date / year>. Following detailed discussions with you and a documentation of your performance to date, it has been found that your performance is not up to the required standard for <department name>.
In view of the above, you are being put in a Performance Improvement Plan for a period of <number of> months from the date of this letter.
You will be evaluated on your performance by your superior and HR during the Performance Improvement Plan period. You will also receive continuous feedback on your performance. All evaluations and ratings will be shared with you.
On successful completion of the Performance Improvement Plan, you will proceed with your current role or any role that the Company deems fit you. If, however, you are unable to meet specified targets at the end of the Performance Improvement Plan period, we reserve the right to take any disciplinary action, even terminate your employment.
Yours sincerely
<Signatory>
***********************************************************
Acceptance
I <Name>, <NRIC No.> do hereby acknowledge and accept the contents of this letter.
<Signatory>
<Date>
